Archives series: Engaging the Community

We’re doing a mini-series that offers a glimpse into how the City of Vaughan preserves its history.

The main role of the City Archives is to manage government records with long-term business value. The City Archives also collects, preserves and makes available for research permanently valuable non-government records from the Vaughan community that document the rich and diverse heritage of the City of Vaughan. For more information, visit the City of Vaughan Archives webpage.

To view more from the City’s archival collections, visit the City of Vaughan’s Facebook page.

Here is the third post in the series:


Connecting with the community
Archivists are constantly looking for new ways to showcase, engage and involve their stakeholders. Over the years, the City of Vaughan Archives has tried a number of different outreach initiatives, including:

  • Tours for staff and the public
  • Displays and booths at various community events
  • Social media
  • Presentations to students

While all of these ideas have been effective, it was decided that a more creative approach might be more beneficial.

Expanding the reach of Vaughan Archives
Over the past couple of years, the Vaughan Archives has manned a booth at the Pierre Berton Resource Library during Vaughan Culture Days. The displays have consisted of the Archives’ records, samples of cake made from an 1875 recipe and various handouts and brochures. Archival services staff are always on hand to answer questions.

Bringing old-fashioned quilting to the 21st century
Last year we wanted to shift our focus to engaging children in the community so we held an old fashioned quilting bee.

We wanted to make sure the activity was safe and accessible, so real needles and threads were not used. Instead, squares of felt with sticky backs were used for decorating the quilt along with a variety of craft materials such as feathers, buttons, stickers, pipe cleaners and sponge shapes.

Overall, the old-fashioned quilting bee was a huge success. We were able to engage and involve the community while promoting the Archives. The finished product was hung in the library lobby for all to see.

Library staff said that children who worked on the quilt enjoyed being in the library and seeing their handiwork on display. Images of the quilt were also posted to the City of Vaughan’s website, providing a wide audience for the talented youngsters.

Please feel free to contact the City of Vaughan Archives if you have any questions or would like further information about our conservation procedures.

Until next time,

Archival Records Analyst
City of Vaughan Archives
City Clerk’s Office


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